The service of registering for Social Insurance for the first time helps businesses participate in insurance for employees, demonstrating the responsibility of the business to its employees.
We will prepare documents on behalf of businesses and complete the procedures to state agencies in a lawful and quick manner.
Why should business owners care?
Unless your business does not employ a single employee, once there is an employee working for the business, the calculation of wages and social insurance obligations is a must for the business.
You can organize it yourself, or use a professional service like Expertis' Social Security and Salary Management Service. Before deciding which option is optimal, consult our consulting content to help you make the right decision.
The Enterprise Law of Vietnam stipulates that “enterprises, when hiring workers, must comply with the labor law, pay wages according to the wage law, and implement policies and regimes of social insurance and insurance. unemployment insurance, health insurance and other insurance for employees as prescribed by law.”
Therefore, once hiring workers, enterprises must comply with relevant laws, that is: When hiring workers, they must comply with the law on labor, pay wages according to the law on labor laws and regulations. wages and implementation of compulsory insurance regimes (including social insurance, unemployment insurance, health insurance and other insurance).
You, or your business, need to hire specialized personnel to perform the tasks of labor, salary, and compulsory insurance. Personnel in charge of this management need to understand Labor Code, Law on Salary, Law on Social Insurance, and regularly update new regulations in these 3 areas.
These are three huge groups of legal regulations that govern all labor relations in Vietnam. To keep abreast of these 3 areas is not easy, on the other hand, the risk of doing wrong is very large.
For newly established businesses or those that have been established for a long time but have not opened their application for the first time. If you want to hire a laborer, you need to carry out the procedures for opening a labor file and social insurance for the first time.
This procedure includes 2 main items:
- Profile of the first employer (See details of the profile in the FAQ section at the end of the article).
- Profile for first time insurance (See details in the FAQ section at the end of the article).
register for social insurance for the first time
The service of registering for social insurance for the first time is fully implemented, with the following items:
1. Initial registration of Employer Profile.
2. First time registration of Payroll Profile.
3. First time registration of Social Insurance Profile.
4. First registration of Trade Union Profile.
The reason for choosing the service
expertis' first social insurance registration
To assess the business is at risk or not, you can contact Expertis to request, we will check, evaluate and advise all free for your business.
To assess the overall level of completion and potential risks on the issue of Salary – Social Insurance, Expertis has an overview check checklist. Please contact us using the registration form in this article to receive the Checklist.
Social insurance monitoring is a task that needs to be done regularly to update and improve the labor system of the enterprise
After completing the registration procedure for the first social insurance for the enterprise, the monitoring of the increase or decrease of participating personnel, related procedures, procedures related to maternity and medical examination, and issuance of social insurance and health insurance cards according to requirements for medical examination and treatment or discontinuation of participation in social insurance ... are jobs that need to be monitored and regularly updated to complete the general labor system of the enterprise.
In most businesses, the Accounting or Human Resources staff is the department in charge of building and monitoring social insurance according to the regulations of state agencies. However, with the continuous change of the law on social insurance, especially the law on dealing with social insurance violations, it is more and more serious, it is more serious that criminal responsibility can be attributed to the violation of issues related to social insurance. in which part comes from not monitoring the social insurance regularly of the enterprise.
Background The Law on Social Insurance has many changes along with the strengthening of social insurance inspections at enterprises
From 2016 and earlier, this issue was still managed by the state, but the problem has changed according to the increasingly difficult route and increased premiums from 2016-2017. Since 2018 there have been many important changes related to LABOR - Wage - SOCIAL INSURANCE. Accordingly, enterprises need to rearrange and re-organize their system so that 03 salaries (Salary shown on financial statements, Salary as the basis for calculating and paying social insurance contributions and actual salary announced by enterprises) enterprise) in the enterprise for consistency, legality and safety.
Moreover, Vietnam Social Insurance increasingly tightens the participation of social insurance for employees of enterprises, while strengthening the review, inspection and sudden inspection at enterprises. Specifically, the following are some important decisions:
first, there is a comparison between the tax authority and the social insurance agency when finalizing taxes, or when the inspection agency of social insurance inspects.
Monday, the Social Insurance Inspection Agency strengthens the inspection of labor records in Ho Chi Minh City
Tuesday, the act of avoiding payment of social insurance has been elevated to a criminal offense (article 216, Penal Code 2015, applied from January 1, 1).
Fully and accurately perform 3 sets of labor records:
1. Salary records
- Salary scale
- Payroll (01 MONTHS START CONTRACT)
- Worksheet (if any overtime)
2. Labor records
- Labor contract, related decisions
- Labor declaration
- Salary scale profile
- Regulation of titles
- Labor Regulations
- Labor Agreement
3. Trade Union Profile
- Decision to establish a Trade Union (if eligible)
- Confirmation of insufficient registration to establish a Union
- Union Seal (charge separately)
Fully perform the following jobs:
- Open social insurance profile, health insurance card
- Labor declaration
- Trade Union records
- Salary scale profile
- Regulation of titles