On June 25, 06, the Government issued Decree 69 / 2024 / ND-CP Regulations on electronic identification and authentication create an important legal basis to promote national digital transformation and ensure safety and security for electronic transactions nationwide.
The implementation of this decree marks a new step forward in the management and use of electronic identification information of individuals and organizations in Vietnam.
What is electronic identification for businesses and organizations?
Organization identification is the process of registering and authenticating the legal identity of a business or organization in Vietnam, to ensure that legal status is recognized according to legal regulations.
This process not only helps businesses operate legally but also protects the interests of the organization, while building reputation and transparency in business transactions. In particular, in the current context of digital transformation, electronic identification is becoming a mandatory requirement for businesses to integrate into online public service systems and comply with new legal regulations.
Why do businesses and organizations need electronic identification?
→ Decree 69 / 2024 / ND-CP was issued to establish a synchronous legal corridor for electronic identification and authentication activities in digital transactions, helping individuals and organizations to fulfill their obligations and rights in the digital environment in a convenient, safe and transparent manner.
→ The application of electronic identification not only helps simplify administrative procedures but also enhances security in online transactions, minimizes the risk of counterfeiting and identity fraud, thereby promoting the development of the digital economy, digital government and digital society.
→ Decree 69/2024/ND-CP is an important step in perfecting the legal framework for digital transformation, protecting the rights of individuals and organizations when participating in electronic transactions, and enhancing state management capacity in cyberspace.
→ The Tax sector, the Finance sector and relevant authorities will continue to closely coordinate, promote propaganda, guidance and support for people and businesses to implement electronic identification and authentication, contributing to building a business environment. healthy, equal and safe in the digital economy.
Which businesses and organizations need to implement electronic identification?
The Decree clearly stipulates the subjects of application including:
- Vietnamese agencies, organizations and citizens
- Foreign organizations and individuals residing and operating in Vietnam, directly participating in or related to electronic identification, authentication and electronic identification activities.
According to the content of the above regulation, foreign-invested enterprises and foreigners are also required to register for electronic identification accounts.
What information does the electronic identity of an agency or organization include?
1. Electronic identity information of agencies and organizations includes:
a) Identification number of the agency or organization;
b) Name of agency or organization including Vietnamese name, abbreviated name (if any) and foreign language name (if any);
c) Date of establishment;
d) Head office address;
e) Tax code (if any);
f) Business registration number (if any);
g) Electronic identification code of the agency or organization (if any);
h) Surname, middle name and first name, personal identification number (or foreigner identification number) of the legal representative or head of the agency or organization performing the procedure for granting an electronic identification account to the agency or organization.
2. The identification number of an agency or organization is a unique natural number sequence established by the electronic identification and authentication system to manage the electronic identity of an agency or organization.
Procedures for granting electronic identification accounts to agencies and organizations
➡️ Step 1: Submit application:
- The legal representative, head of the agency or organization, or the person authorized by the legal representative or head to use his/her level 02 electronic identification account logs into the National Identification Application, provides information according to the instructions and sends a request for an electronic identification account to the agency or organization after obtaining the consent of all other legal representatives of the organization (if any).
- In case of direct submission, the legal representative, head of the agency, organization or authorized person shall declare the Application for issuance of electronic identification account for use by the agency or organization according to 📝 Form TK02 Register for electronic identification for organizations and businesses, submit the application to the Electronic Identification and Authentication Management Agency or the ID management agency at a convenient location.
➡️ Step 2: Check and verify
- The electronic identification and authentication management agency shall verify and authenticate information about agencies and organizations in the National Database on Business Registration, national databases and other specialized databases.
- In case information about an agency or organization is not yet available in the National Database on Business Registration, national database and other specialized databases, verification of information about the agency or organization must be performed.
➡️ Step 3: Announcement of results
- The electronic identification and authentication management agency shall notify the results of the registration for granting an electronic identification account to the legal representative, head of the agency or organization performing the procedure via the National Identification Application or the owner's mobile phone number or email address.
- In case the conditions for granting an electronic identification account are not met, the electronic identification and authentication management agency shall notify in writing, via text message or via the electronic identification account of the person making the registration.
See more: Instructions on how to register for an organization's electronic identification
1. Subject of implementation:
All agencies and organizations are registered, which are divided into 04 types:
(1) Enterprise;
(2) Cooperatives;
(3) Agencies and organizations with tax codes (Not registered for business). For example: State agencies, public service units…;
(4) Other organizations (no business registration, cooperative, tax code).
2. Registration form:
The head of an agency or organization can proactively register himself or authorize another individual to do so. 02 form:
– Register online on the VNeID application or on the VNeID national identification website (https://vneid.gov.vn/)
– Register directly at the Identity Management Agency at a convenient location (Provincial or District Police).
📌 Method 1: Register an electronic identification account for an agency or organization on the VNeID application.
Step 1: The legal representative, head of the agency, organization, or person authorized by the legal representative or head logs in to the level 2 electronic identification account on the VNeID application => Select Organization identification.
Step 2: At the Change account role screen => Select Register organization identity
Step 3: Passcode authentication or fingerprint/face authentication.
Step 4: Select the type of organization identification registration.
Step 5: Enter organization information.
Step 6: Passcode authentication or fingerprint/face authentication.
Step 7: Registration request created successfully, review request.
📌 Method 2: Register directly at the police agency.
Legal representative, head of the organization or person authorized by the legal representative, head of the organization (hereinafter referred to as the Organization's Electronic Identification Account Registrant) Go to the police station and provide documents about the organization and documents of the registrant including: Citizen ID card/ID card. If the registrant is an authorized person, provide an additional authorization letter with confirmation of consent from the legal representative or head of the organization. (Note that the head of the organization or authorized person must have a level 2 personal identification).
Time of application and implementation roadmap
Decree 69 / 2024 / ND-CP effective from the date 01/07/2024.
According to the provisions of Clause 4, Article 40 of this Decree, accounts created by the National Public Service Portal, the administrative procedure settlement information system at the ministerial and provincial levels granted to agencies and organizations shall be used until June 30, 6.
Therefore, from July 01, 7, these accounts will no longer be valid. Enterprises will have to use electronic identification accounts on VNeID to access and connect to administrative information systems. If they do not register identification accounts, enterprises will have difficulty in carrying out administrative procedures, greatly affecting business operations.
📝References Form TK02 Register for electronic identification for organizations and businesses If registered directly at the police agency.
To ensure continuous business operations, fully comply with current legal regulations, Expertis advises organizations and individuals to promptly register for identification accounts before the prescribed deadline.
